PENDER ISLAND NEWCOMERS CLUB BYLAWS
ARTICLE I – NAME
The name of the organization is: Pender island Newcomers Club in the Province of British Columbia
ARTICLE I – PURPOSE AND OBJECTIVES
The Pender island Newcomers Club is organized exclusively for social and educational purposes.
To provide an immediate opportunity for members to become acquainted with others in the community.
To provide an atmosphere of friendliness, goodwill and helpful information for club members.
To form enduring friendships.
ARTICLE III – MEETINGS
There should be at least one regular meeting a month, except in July and August, when there will be no regular meeting.
Meetings of the Executive are held as required and may be held in person, by phone, via email or other electronic means, such record of which is to be kept by the Secretary.
Planning for the following year and election of the Executive is done at the regular May meeting.
The last meeting of the year is the wind-up party in June.
ARTICLE W – POLICY
The club shall not discriminate, nor hold meetings in establishments which discriminate against members because of race, colour, creed, national origin, sex, sexual orientation, income or marital status,and in accordance with the Canadian Bill of Rights.
The invitation to join the Pender islands Newcomers Club shall be extended to permanent and part-time residents, who have moved to the Penders during the last two years.
Newcomers Clubs are nonpartisan, non-sectarian and sponsor no political activities nor fundraisers.
ARTICLE W – MEMBERSHIP
Membership shall be divided into two groups:
Active membership (limited to three years)
An Alumni Club may be formed.
ARTICLE W – DUES
The annual dues shall be determined by the club, but are recommended at no more than $20.00 per year.
Dues are payable after a new member has attended two regular club meetings or events as a guest.
New members joining after the end of January will pay half the dues for that fiscal year.
Annual dues are payable no later than October 31 each year.
Club members who have not paid their dues will lose membership after three months.
ARTICLE WI – FINANCES AND RECORDS
The fiscal year of the club is September 1 to August 31.
The Treasurer will prepare a written report and the Past-Treasurer or Treasurer will present that report to the membership at the first meeting of the new fiscal year.
A maximum of $100.00 of club funds may be carried forward to the following fiscal year.
ARTICLE W – EXECUTIVE
The Executive of the Pender island Newcomers Club has the power to administer the affairs of the club subject to the discretion and approval of the membership and these bylaws. In voting, a majority shall be 50% plus 1 of the Executive.
The Executive shall be:
- The President, who shall call and preside at all regular and executive meetings. The President will book all speakers and send out regular meeting agendas, which may be done by email.
- The Vice-President, who shall act in the absence of the President and assist in the duties of that office.
- The Secretary, who shall record the affairs and history of the club, including writing submissions to the Pender Post.
- The Treasurer, who shall collect and disperse funds, keep proper records of account, prepare and circulate the membership list and book a suitable venue for regular meetings. A majority of the Executive is required to spend in excess of $50.00.
- Two program Coordinators who shall set up all social events and distribute that information to the members.
They shall perform the duties of such office and shall hold office for up to two fiscal years.
No member shall serve more than two (2) terms in succession.
Outgoing members will train the new executive so that the club will continue to function smoothly.
Appointed members shall be:
- Sunshine, who shall purchase or email cards as required for birthdays and other recognitions;
- Supplies, who shall purchase and transport tea and coffee supplies to all club functions; and prepare tea and Coffee there.
Article IX – SPECIAL INTEREST GROUPS
Special interest subgroups may be formed for more informal purposes such as dining out, walking, theater outings, etc.
Members of a special interest group must be members in good standing of the regular Newcomers Club and cannot exclude any member who wishes to join.
Membership is not to be used for business purposes, nor can the name list be used for business or other solicitation of any kind.